Is my company ready for GDPR ?
In this informative article concerning the GDPR (General Data Protection Legislation), we have got five natural actions you should take now to prepare your company for the upcoming changes.
We know that it may be daunting to create Huge changes to your business processes, so here are five simple Actions to take now:
1. Map your business’s data
It is always going to be more comfortable to comprehend how you’re calculating your business’s data if you understand what it is, where it is and where you’re storing it. Before you take any significant steps, the very best place to begin is to map where all the private data in your entire company comes from and document where you store it.
This is essential for assisting you to understand what risks there are — including problems with where it resides, which has access to it and also some more variables that pose a threat. The more you understand your information, the better equipped you are to manage it. Spend some time getting to know your systems — it’ll make everything easier.
2. Determine what data you want to keep
This is the perfect chance to do declutter, and clear out any data you don’t need!
You shouldn’t be storing more data than necessary, as this puts more people and their data in danger than there needs to be. With a clear out, you’re already cutting down the risk of any potential damage. You need to delete any info that you are not using.
If your business collects a lot of data that doesn’t have any real benefits, you won’t be able to do so once GDPR comes into training. That is why it will pay in the long run to get into good habits now.
There are lots of questions you can ask yourself to make the process easier.
Exactly why are you currently archiving this information instead of merely deleting it?
Why are we saving all this data?
What are we trying to accomplish by collecting all these categories of private details?
Is the financial advantage of deleting this info greater than encrypting it?
3. Set security steps in place
Data breaches are severe and can damage your company reputation. You need to do everything you can to prevent a security breach, and follow the proper procedures if a violation happens.
To begin with, you should develop and execute data protection safeguards throughout your entire business enterprise. This means putting safety measures in place to guard against information breaches, in addition to being sure that you can take rapid action to inform the authorities and individuals should one occur.
Secondly, ensure that your suppliers have the ideal security steps in place too. You might still be liable under the new laws if your providers have a breach. Make sure that you utilize your supply chain to make sure you reduce any risk — better still eliminate the danger.
4. Consent is key
You have to reassess the communication you send to people and the information that you store. Under new GDPR rules, people will have to explicitly agree to your business acquiring, processing and saving their data. This means they will need to ‘opt in.’ You’ll have to convey the particular detail related to the use of the data, so they’re fully informed about what it’s being gathered, processed, used and saved for.
You also have to make sure that everybody who chooses to opt-in has been given adequate information about your data gathering, processing and storage processes.
You will also need to keep records of who has opted in, what they have been told in the time of choosing and possess some verification of that consent. This will give you an audit trail, which is essential in the event of a data breach. You’ll need to review all of your coverages, privacy statements, and disclosures, adapting them where you need to. Pre-checked boxes and suggested consent won’t be acceptable anymore.
5. Establish procedures for managing your personal information
With the new fundamental rights for people under GDPR, you’ll need to be sure that you’re establishing policies for tackling each of these situations. For example, what’s your process if somebody needs to their data to be deleted? What’s your communication plan in case of a data breach? You’ll want to evaluate all the risks and have measures in place to mitigate them. You’ll also have to think about any questions that could be asked and have the replies. This will allow you to keep operations running smoothly, avoid dangers and handle any emergency nicely. While it might seem daunting to have these procedures in place before the deadline, it can easily be carried out.